EULAlinks grantees are obliged to contact the Host University and the Coordinator in issues regarding the travel tickets and insurance prior to their studies. Also remember to request these documents well in time. Please send a copy of your visa (if request) and a confirmation of your itinerary with at least 4 weeks prior to the travel date. Otherwise, coordination can not guarantee the purchase of the flight ticket.

The Humboldt-Universität zu Berlin will book international airline tickets (e-tickets) for the grantees. E-Tickets will send to the Host University. Grantees will receive the airline tickets via the Host University. Train and bus tickets must be booked and paid by the grantees themselves. The costs can be reclaimed from the Humboldt-Universität zu Berlin against original travel tickets and receipts. When claiming the costs, please remember to indicate the date, location and price of your travel clearly to ensure a prompt reimbursement process.

In order to book the tickets for the grantee, s/he has to fill in the Travel Details Form (Annex) after s/he has consulted his/her Host University of the arrival and departure dates and obtained a visa. The travel arrangements are made using the most reasonable option.

Please note that EULALinks/ EULAlinks SENSE will cover only one round trip against original travel tickets. For target group 1 grantees the travel costs are covered from home university to host university. For target group 2 and 3 the travel costs are covered from home to host university.

IMPORTANT: the flight tickets are valid for 12 months and after this time they can not be changed. The only possible changes of the return ticket are within the 12 months. Those grantees whose mobility is longer than 12 months, are requested to buy their return ticket by their own. The project will cover a part of the costs of the return ticket with the remainder of the 2.000 EUR of the contribution that they receive from the program (if applicable). Grantees with a mobility period within 12 months will receive their flight tickets for the corresponding period.

All original travel documents must be kept safe and sent to the Humboldt-Universität zu Berlin by post regardless if the travel tickets have been pre-paid or not. The Consortium is not responsible for changes made on travel tickets after they have been confirmed by the grantee. Therefore it is recommended that the grantee starts the visa application process as soon as possible and schedules the trips according to the visa processing procedure. Any additional trips (e.g. during regular holidays) grantees have to cover themselves.

Please remember to keep all the original boarding passes and tickets safe and send them to the Coordinator by post after your travel.

Travel tickets are to be sent to the following address
Humboldt-Universität zu Berlin
Abteilung Internationales
Matthias Parske
Erasmus Mundus Coordinator at HU Berlin
Unter den Linden 6
D-10099 Berlin, Germany