Grant Payment

Amount and Duration of the Grant

Please see the duration and amount of your grant from your Grant Nomination Letter. Any later arrival or early departure may cause partial or total reimbursement of the grant.  All alterations made on dates must be consulted with the EULALinks Coordinator. The amount of grant shown is a subsistence cost, of which the Consortium withholds the payment of the last monthly allowance as retention. The payment of the last allowance falls due after the acceptance of your Final Report. In addition to the subsistence cost,  travel and insurance costs will be covered. Costs of one standard visa will be covered only.

Please read Duration of the Exchange Periods

Upon arrival at Host University

  • Enroll at the Host University. Arrival certificate (Annex) must be signed and sealed by the Host University. The Host University will send a copy to Humboldts.
  • Sign two copies of the Grant Award Agreement (GAA), available as (Annex), together with the Host University’s contact person. One copy will remain at the Host University, and grantees keep one copy for themselves for further reference. The Host University will send a scanned copy to Humboldts. When signing the GAA, grantees present the original application enclosures to the Host University’s contact person, who examines and confirms the validity of the original enclosures.
  • Open an IBAN bank account if you do not have one already. Europeans can use the IBAN bank account of their home country. Fill in the Form for Bank details, ARe-form, (Annex), electronically and send it to the Coordinator by email (as xls file). When opening the bank account grantees should check that their name is stated the same way as in their passport for foreign travel (see also How to identify yourself within EULALinks in –> Whom to contact and how).The bank account has to be the grantee’s personal one, not e.g. a relative’s account. Please note that the grant payment unit at the Humboldt-Univeristät zu Berlin uses SEPA (Single Euro Payments Area) payments. In order for the payments to be made successfully your bank should be found on the European SEPA register. Please make sure the form is filled in correctly. Any missing or incorrect information will delay the grant payment.

The copies of these above mentioned documents will be sent to the Humboldt-Universität zu Berlin by the Host University’s contact person.

Payment of the grant

The first installment of the grant will be paid to the grantee’s bank account within a few weeks after the filled forms described above have been received by the Humboldt-Universität zu Berlin. Due to banking practises, the grant can arrive on the bank account several days after the payment is made. Grantees must be prepared to finance the first weeks on their own. Questions concerning the compulsory costs at the Host University during the first weeks (e.g. housing deposit, first rent) should be directed to the Host University in order to sort them out in the best possible way. The first two installments will be paid in full (unless the staff mobility grant is for one month only). The EULALinks association will reduce 10% of the total grant (see also GAA) or withhold the payment of the last monthly allowance as retention. The rest is paid after acceptance of your Final Report.

See the exact amount of your monthly payments.